All case studies

Purchasing Systems Limited
Delivering market-leading cost saving solutions

Where they were
Established in 1993, Purchasing Systems Limited (PSL) is a leader in fresh food procurement, providing solutions and services to help their clients improve operating margins.

Back in 2011, the company was reliant on spreadsheets to manage vast amounts of data. PSL’s team were burdened with the inefficiencies that come from manual data entry, processing and reporting. As a result, PSL approached Click to look first at their rebate management processes.

What we did
Within six months, we delivered a bespoke software solution to gather, organise and make sense of their rebate data. By automating mundane, manual processes, this helped set their people free to focus on more productive activities.

This initial project formed the bedrock of what has grown into a full, enterprise solution – centralising data, improving efficiency and providing operational insight right across the business.

Look at them now
With automated data management and processing systems in place, PSL has also been able to innovate rapidly and create new revenue streams by delivering market-leading, cost saving products and services.

These systems and applications, developed for PSL by Click, include Recipe Allergen Management and Procure to Pay solutions, all aimed at helping clients across the catering industry improve their operating margins through smarter, real-time decision making.

The software and applications developed by Click played an important role in the sale of PSL to Sodexo in 2016.

What they said
“Click has played, and will continue to play, an important role in helping PSL realise its business objectives.

Their innovative team have designed, delivered and supported all of the key systems we have used to transform the way we do business.

Thanks to Tom and his team we now boast cutting-edge applications from Darwin, our industry leading price management system; to What’s in my Dish, the UK’s largest menu and allergen management system; to PSL’s bespoke timesheet system which has helped us to grow our company productivity by 30%; to Beagle – our own procure to pay system which brings our clients and suppliers together in a way we could only have dreamed of a few years ago.

We are currently in the process of rolling out our business across Europe and it is great knowing we have Click alongside us as we start to penetrate new markets and geographies.”

Daniel Wilson, Managing Director


During the course of our work with Purchasing Systems Limited we have helped achieve client savings of £80 million.

Rebate Management Modules

  • £1bn of client spend processed
  • £80 million of client savings

Purchasing Modules

  • 500,000 products catalogued
  • 40 million prices negotiated

Recipe and Allergen Management System

  • 110,000 recipes for UK restaurants and hotels
  • 3 million ingredient allergens tracked and updated

Electronic Data Interchange (EDI)

  • April 2017 to date – 500,000 invoices and £100 million spend processed

Our Clients

We would recommend Click Databases Ltd to anyone looking for a bespoke database solution, excellent customer service and attention to detail.
Tracey Weightman, Nintendo
Is your business missing something awesome?
Get in touch
© 2021 Click Databases Ltd. Tel: 0845 070 4181
Click Databases Ltd is registered in England, registration number: 04140986
Registered office address: Challoner House, 2nd Floor, 19 Clerkenwell Close, London, England, EC1R 0RR